Remote Executive Assistant (US Hours)
On-site · São Paulo, São Paulo, Brazil or Buenos Aires, Buenos Aires F.D., Argentina
Job Summary
Remote Executive Assistant role supporting founders/CEOs in fast-paced startups. You will manage executive calendars, inboxes, and priorities; draft communications; prepare briefs; coordinate multi-time-zone meetings; and maintain proactive oversight of ongoing projects. Own operational systems and workflow management using Notion, Asana, and other internal tools; create and refine SOPs; implement automation to improve efficiency; facilitate team communication and cross-functional processes. Responsibilities include calendar/travel management, inbox triage, handling legal/administrative documentation, and supporting strategic projects including research, briefs, and due diligence. Must-have: 1-2+ years of EA/support experience, strong English communication, remote work experience, proficiency with Google Workspace and Microsoft Office, ability to work independently with high discretion. This remote, full-time contractor role offers high autonomy and potential to scale into broader operations/Chief-of-Staff responsibilities.
Required Qualifications
- 1-2+ years as an Executive Assistant or similar roles in fast-paced environments
- Experience managing calendars, inboxes, and executive-level communication
- Proficiency with Google Workspace, Microsoft Office, and modern productivity tools
- Proactive mindset and ability to anticipate needs
- Discretion and confidentiality in handling sensitive information
- Remote work experience coordinating with leaders across time zones
- Ability to manage complex scheduling, travel, and administrative coordination
- Strong written and verbal English communication skills
- Experience creating SOPs, internal systems, or operational documentation (nice-to-have)
- Exposure to AI tools for automation and productivity (nice-to-have)
- Background in startups or high-growth environments (nice-to-have)
- Experience with CRM or project coordination tools (nice-to-have)
- Bachelor's degree preferred (nice-to-have)
- Problem-solving and cross-functional collaboration skills
- Attention to detail and follow-through
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