Rehabilitation Administrative Assistant
$31,200–$31,200 year
On-siteClearwater, Florida, United States
Clearwater, Florida, United StatesOn-siteFull Time$31,200–$31,200 yearLarge
Full TimeLarge
Job Summary
Manage executive schedules, coordinate meetings and travel, and prepare reports, presentations, and business documents for the Senior Executive Director and rehabilitation services leadership. Serve as the front office coordinator by answering calls, greeting visitors, distributing mail, and overseeing supply inventory and equipment maintenance. Lead safety meetings, coordinate drills and inspections, and maintain compliance documentation in alignment with CARF standards. Maintain confidential records in organizational databases and support special projects and strategic initiatives.
Required Qualifications
- Associate's Degree (AA/AS)
- Minimum of two (2) years of administrative support, executive assistant, office management, or related professional experience
- Excellent verbal, written, and interpersonal communication skills
- Strong organizational and time management abilities
- Ability to manage multiple priorities and deadlines with minimal supervision
- Exceptional attention to detail and accuracy
- Strong customer service skills and professional demeanor
- Advanced proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Ability to maintain confidentiality and handle sensitive information appropriately
- Ability to develop effective working relationships with individuals at all levels of the organization
- Strong problem-solving, planning, and decision-making abilities
- Ability to communicate effectively in person, by telephone, and through electronic communication
- Regularly required to stand
- Reach with hands and arms
- Talk or hear
- Prolonged periods of sitting, standing, walking, and working at a computer
- Occasionally lift or move products and supplies, up to 25 pounds
- Close vision
- Distance vision
- Depth perception
- Ability to adjust focus
Desired Qualifications
- Experience in a nonprofit, healthcare, rehabilitation, workforce development, or human services environment
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