Regional Operations Assistant
On-siteZabrze, Silesia, Poland
Job Summary
Coordinate meetings, business calendars, and regional events while preparing agendas, materials, and follow-up actions. Maintain accurate records, monitor document flow, and analyze data from internal systems to identify inconsistencies and support quality improvements. Prepare professional correspondence, reports, and presentations for management decision-making, working closely with international stakeholders to ensure efficient operational execution. Identify opportunities to improve administrative processes and recommend practical solutions. Provide virtual administrative support across the regional organization, handling confidential information with discretion.
Required Qualifications
- Bachelor's degree or equivalent qualification
- At least 3 years of experience in an administrative, coordination or business support role
- Fluent English (spoken and written) with the ability to prepare professional documentation and communicate confidently in an international environment
- Strong analytical skills with the ability to review data, identify discrepancies and prepare reports and presentations
- Excellent presentation preparation and communication skills
- High attention to detail and commitment to accuracy
- Strong organizational and planning skills with the ability to manage multiple priorities
- Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint Share Point and Teams
- Ability to work independently while maintaining high quality standards
- Service-oriented, proactive and solution-focused mindset
- Ability to handle confidential information responsibly
Desired Qualifications
- German language skills (spoken and written)
- Experience with SAP
- Experience in project coordination or project management
- Experience supporting international or regional teams in a virtual environment
- Knowledge of the Testing, Inspection and Certification (TIC) industry
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