Recruitment & HR Administrative Assistant
$15–$15 year
On-siteNew Britain, Connecticut, United States
Job Summary
Post and maintain job openings across all platforms, updating or reposting outdated postings to ensure visibility. Conduct initial phone screenings to evaluate candidate qualifications and interest, then follow up on background checks and request consent forms for medical provider outreach. Manage disability documentation by contacting doctors' offices daily via phone, email, and fax, and prepare weekly reports to identify applicants requiring submission. Attend local and national job fairs to represent the organization, research upcoming events, and maintain a job fair tracker. Maintain accurate trackers and records to support HR compliance and operational efficiency while working Monday to Friday from 8:00am to 4:30pm in New Britain, CT.
Required Qualifications
- Minimum of 2 years of experience providing administrative support, preferably within an HR or recruiting capacity.
- Basic understanding of HR processes, recruitment cycles, and compliance requirements.
- Strong organizational skills with attention to detail and accuracy.
- Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.
- Ability to thrive in a fast-paced environment by managing multiple priorities.
- Ability to follow instructions and complete tasks independently with minimal oversight.
- Clear and professional verbal and written communication, including phone, email, and fax correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Willingness and ability to travel locally as required.
- Must have a valid Real ID and Driver's License.
Desired Qualifications
- Prior experience assisting with candidate sourcing, job postings, and initial screenings.
- Hands-on experience using ATS platforms to disposition candidates, update statuses, and generate reports.
- Familiarity with the AbilityOne Program and its role in providing employment opportunities for individuals with disabilities.
- Familiarity with Circa Mitratech platform, with the ability to navigate and utilize system functions effectively.
- Ability to prioritize tasks effectively, manage competing demands, and consistently meet established deadlines.
- Consistent ability to complete tasks as directed by a supervisor and ensure timely resolution.
- Detail-oriented with strong skills in documentation, reporting, and recordkeeping.
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