Recruitment Coordinator
On-siteSydney, New South Wales, Australia
Job Summary
Coordinate phone screens, assessments, onsite interviews, and debrief meetings across multiple time zones while managing heavy scheduling and prioritizing a varied workload. Serve as the primary contact for candidates throughout their entire journey, from first contact to offer, ensuring an excellent end-to-end experience. Process offer letter documentation, identify workflow inefficiencies, and collaborate cross-functionally to improve processes. Leverage AI tools to enhance coordination workflows and champion process improvements within the recruitment function. Maintain high standards of delivery and discretion when handling sensitive information.
Required Qualifications
- Experience managing complex scheduling, coordination, logistics, or administrative workflows in a fast-paced environment
- Excellent communication skills with the confidence to interact professionally with candidates, senior stakeholders, and interviewers
- Strong attention to detail and a high standard of delivery and follow-through
- Ability to stay highly organised, prioritise effectively, and manage multiple moving pieces simultaneously
- Proactive, solutions-focused mindset with the ability to anticipate problems and keep things moving
- Comfort working with confidential or sensitive information with discretion and professionalism
- Genuine interest in creating an exceptional candidate or stakeholder experience
- Curiosity and openness toward AI tools, automation, and finding smarter ways of working
- Adaptability, learning agility, and comfort navigating ambiguity in a dynamic environment
- Experience in recruitment coordination, executive assistance, operations, team administration, customer-facing coordination, or similar highly organised support roles is valued but not essential
- Experience using scheduling, ATS, CRM, or workflow tools (Greenhouse experience is a plus, but not required)
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