Recruiting & HR Operations Specialist
Remote
RemoteFull TimeSoftwareSmall
Full TimeSmallSoftware
Job Summary
Own recruiting coordination for high-volume open roles, managing candidate scheduling, work trials, and offer logistics to ensure a consistent hiring experience. Maintain the Ashby ATS and HRIS data accuracy while automating repetitive tasks to streamline the offer process and candidate journey. Design and execute the end-to-end onboarding experience, coordinating employee lifecycle events from acceptance through the first few months. Continuously identify opportunities to improve People Operations efficiency using AI and modern tooling.
Required Qualifications
- 4+ years of experience in recruiting operations, HR coordination, or people operations at a fast-moving tech company
- Experience supporting employee onboarding and people programs, not just recruiting processes
- Proven ability to juggle multiple open roles and competing priorities without dropping details or letting candidates go cold
- Hands-on experience with an ATS (Ashby a plus) and HRIS systems; you know how to get data in clean and keep it that way
- Experience scaling or improving HR systems and processes, not just running them as-is
- Clear, warm communicator: you're the kind of person candidates remember positively even when they don't get the role
- High ownership mentality: you notice what's broken and fix it without waiting to be asked
- Familiarity with tools like Notion, Slack, and Linear
- Candidates based in North America
- EST or CST preferred for timezone alignment with our Europe-based team
Desired Qualifications
- Genuinely excited about using AI tools and automation to make your work and the candidate experience better
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