Recruiting Coordinator
On-sitePittsburgh, Pennsylvania, United States
Job Summary
Serve as the primary point of contact for candidates during the interview scheduling process, ensuring professional communication and an exceptional experience for both candidates and interviewers. Schedule and facilitate a high volume of phone, video, and onsite interviews across multiple calendars to meet tight deadlines and team SLAs. Collaborate with recruiters to identify process improvements and surface trends, while building positive relationships with hiring managers to adjust schedules and provide necessary information. Travel up to 25% domestically to support recruiting initiatives, onsite interviews, and hiring events. Manage complex calendars and utilize an Applicant Tracking System to coordinate workflows, with a focus on prioritizing effectively in a fast-paced environment.
Required Qualifications
- 2+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, Recruiting Operations, or a similar role supporting high-volume hiring
- Demonstrated experience coordinating high-volume phone, virtual, and onsite interviews across multiple teams in a fast-paced environment
- Experience managing complex calendars involving recruiters, hiring managers, interviewers, executives, and candidates
- Experience utilizing an Applicant Tracking System (ATS) to manage interview scheduling, candidate records, and recruiting workflows
- Experience scheduling and coordinating interviews using Zoom or a comparable virtual meeting platform
- Strong written and verbal communication skills with the ability to build trusted relationships across all levels of an organization
- Proven ability to prioritize effectively, adapt quickly to changing priorities, and consistently meet deadlines while operating with a high sense of urgency
- Strong problem-solving skills with the ability to anticipate scheduling conflicts, exercise sound judgment, and proactively resolve issues
- Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
- Strong commitment to delivering an exceptional candidate and hiring manager experience
- Willingness and ability to travel up to 25% to support recruiting events, hiring initiatives, and other business needs
- Ability to work full-time onsite at Gecko's headquarters in Pittsburgh, PA
Desired Qualifications
- Experience supporting recruiting within a high-growth startup or scaling technology company
- Experience supporting technical recruiting teams hiring software, robotics, hardware, engineering, or product talent
- Experience using Ashby as an Applicant Tracking System
- Experience identifying and implementing improvements to recruiting operations, interview scheduling workflows, or candidate experience
- Experience supporting recruiting metrics, reporting, or operational dashboards
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