Recruiting Coordinator (Contract)
$72,800–$93,600 year
On-siteBoston, Massachusetts, United States
Job Summary
Own scheduling and coordinate virtual and onsite interviews using Guide and Greenhouse, from initial availability requests through candidate confirmation. Ensure an exceptional candidate experience through prompt follow-up, high-quality coordination of all aspects of the interview cycle, and clear, personalized communication. Coordinate onsite interview logistics, candidate travel, and reimbursements across Klaviyo's global locations while managing internal interview processes with confidentiality. Act as a strategic partner on recruiting ops challenges by spotting scalable solutions through data, tools, and process improvements. Help drive high-leverage talent acquisition programs and enablement, including automated workflows, interviewer training, and candidate NPS initiatives. This 6-month contract role in Boston supports the global recruiting operations team, offering potential to extend.
Required Qualifications
- Experienced in recruiting coordination, operations, or with related experience in fast-paced, high-growth environments
- Strong stakeholder management & communication skills with a customer first mentality
- A track record of improving workflows, operational processes, or systems at scale
- Fluent with tools like Guide, Greenhouse, Slack, Navan, and Google Workspace
- Highly organized, with sharp prioritization instincts and the ability to move fast
- Detail-oriented, proactive, and solutions-first when tackling operational challenges
- A collaborative mindset and genuine drive to make processes, documentation, and team operations better
- A 'no task too big or too small' attitude, with the professionalism & discretion to support candidates at any level
- This role may require up to 10% travel for purposes such as new hire onboarding, client or partner work if applicable, team meetings, and industry events
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