Recruiting Coordinator (18 month contract)
HybridLondon, England, United Kingdom
Job Summary
Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones, ensuring comprehensive preparation for candidates and hiring panels. Manage the end-to-end candidate experience by arranging travel, responding to inquiries, and providing solutions to scheduling challenges. Facilitate global offer and onboarding processes through creating accurate offer letters, updating template databases, and initiating region-specific background checks. Maintain accurate candidate and employee records using applicant tracking and human resources information systems to support data integrity and reporting needs. Serve as a dedicated resource for new hires and hiring managers, guiding them through onboarding to ensure a smooth transition. Drive continuous improvement in talent acquisition operations by auditing compliance requirements, managing contract procurement, and participating in process optimization initiatives. This 18-month contract role supports recruiters and serves as the primary point of contact for candidates and employees worldwide.
Required Qualifications
- 1+ years of prior experience working as a Recruiting Coordinator or in a similar administrative support role
- Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail
- Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization
- Demonstrated capability to handle sensitive information with strict confidentiality and discretion
- Proficiency in using standard office productivity tools (such as word processing, spreadsheets, and email platforms) to support daily administrative functions
Desired Qualifications
- Hands-on experience using applicant tracking systems (e.g., Greenhouse) to manage candidate pipelines, records, schedule interviews, and create employment contracts
- Working knowledge of human resources information systems (e.g., Workday) for data management and reporting
- Experience managing inquiries and support requests using data management or ticketing systems (e.g., Zendesk)
- Familiarity with global hiring practices, local employment compliance, and background check protocols
- A proactive approach to identifying operational inefficiencies and participating in process improvement initiatives
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