Recruiting Administrator
$31,200–$31,200 year
On-siteMobile, Alabama, United States
Job Summary
Process new employment applications, review for completeness, and maintain records in the Applicant Tracking System. Schedule interviews, coordinate communications via phone and email, and track recruiting metrics. Conduct preliminary screenings, verify employment history and work eligibility, and manage background investigations and drug testing. Coordinate maritime compliance verifications including TWIC cards, OSHA certifications, and safety training. Manage onboarding activities from I-9 processing to badge requests and orientation scheduling. Serve as the primary administrative contact for field employees regarding paperwork, credential renewals, and payroll documentation. Maintain accurate records for recruiting activity, hiring metrics, and compliance documentation.
Required Qualifications
- United States citizenship
- Active Transportation Worker Identification Credential (TWIC)
- Port Access Badge with the Alabama State Port Authority
- High School Diploma or GED
- Minimum two years of administrative experience
- Exceptional organizational skills
- Strong attention to detail
- Excellent verbal and written communication
- Ability to prioritize multiple tasks
- Customer-focused mindset
- Strong problem-solving abilities
- Professional telephone etiquette
- Ability to work under deadlines
- Ability to maintain confidentiality
- Ability to work independently while supporting a collaborative recruiting team
- Experience with Microsoft Office Suite
- Experience with Microsoft Outlook
- Experience with Microsoft Teams
- Experience with Applicant Tracking Systems (ATS)
- Experience with Human Resources Information Systems (HRIS)
- Experience with Electronic document management systems
- Experience with Adobe Acrobat
- Experience with Data entry and database management
- Ability to work in a professional office environment
- Ability to walk throughout office facilities
- Occasional travel to client sites, shipyards, or hiring events
- Appropriate Personal Protective Equipment (PPE) availability during site visits
Desired Qualifications
- Experience in staffing, recruiting, HR, or workforce management
- Maritime, industrial, construction, or skilled trades experience
- Experience with Staffing software
- Experience with E-Verify
- Experience with I-9 management systems
- Experience with Background screening platforms
- Experience with Electronic onboarding platforms
- Highly organized and detail-oriented
- Comfortable in a fast-paced, deadline-driven environment
- Passionate about delivering exceptional service to applicants, employees, recruiters, and clients
- Adaptable and capable of managing changing priorities while maintaining strict compliance with maritime staffing regulations and client requirements
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