Records Administrative Assistant
On-siteWest Mifflin, Pennsylvania, United States
Job Summary
Scan documents using approved hardware and software, then organize and place scanned files into designated electronic folders per established procedures. Maintain logs of scanned and filed documents for audit and tracking, ensuring all records comply with federal standards and site-specific requirements. Build and regularly update documents tracking records management tasks and projects while coordinating with Mission Support Division personnel to prioritize work. Monitor deadlines, communicate potential delays to management, and review correspondence for completeness before preparing drafts using established templates. Assist with process improvements to streamline records management efficiency and support special projects as assigned.
Required Qualifications
- High school diploma or equivalent
- Associate's degree
- Minimum of two years of relevant experience in records management or administrative support
- Proficiency with document scanning hardware and software
- Familiarity with electronic filing systems
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and appropriately handle sensitive documents
- Professional appearance and courteous manner
- Ability to effectively manage priorities and work within tight deadlines
- Clear and concise written and verbal communication skills
- Ability to obtain DOE L Access prior to the contract start date
- US citizenship
Desired Qualifications
- Associate's degree
- Experience with federal records management policies and procedures
- Strong customer service and teamwork skills
- Experience proactively resolving issues and improving administrative or records management processes
- Experience facilitating communication between departments or organizational groups
- Knowledge of file management, transcription, and administrative procedures
- Experience implementing new policies and processes
- Existing DOD clearance may be eligible for reciprocity while DOE clearance adjudication is underway
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