Reconstruction Administrative Coordinator

Own lifecycle governance for assigned reconstruction files from lead creation through final closeout, tracking progression across sales, contract execution, production, billing, and collections. Monitor estimator activity, inspections, and estimate submissions while surfacing risks, delays, or missing items through structured reporting and escalation. Verify contract execution, document categorization, and readiness prior to production handoff, ensuring no file advances without meeting defined criteria. Coordinate billing readiness, invoice issuance, and carrier communication, managing financial follow-up through forty-five days post completion. Track production milestones, budget exposure, and scope risks, partnering with Project Managers to maintain execution visibility. Maintain data accuracy within reporting systems and leverage Power BI dashboards to monitor lifecycle health and financial exposure. Ensure compliance with internal standards, validate documentation completeness, and support audits triggered by reporting thresholds. Full-time position (32-40 hours/week) with occasional overtime; Monday to Friday, 7:30am to 4pm. In-person role only at Bridgeport Mall. Requires 2–4 years of coordination or operations support experience in restoration or construction.