Receptionist / Workspace Experience Assistant
On-siteWarsaw, Mazovia, Poland
Job Summary
Greet guests and employees professionally while managing incoming calls, mail, and special deliveries. Monitor office supplies, coordinate travel arrangements, and maintain a clean, safe environment by liaising with building management. Handle access cards, process supplier invoices, and support ad-hoc projects across departments. Organize office lunches, meeting setups, and social events; manage the SharePoint site and language course contracts. Assist with onboarding, health safety inductions, and global charitable initiatives. Serve as a point of contact for vendors and resolve issues promptly. Ensure compliance with policies and document procedures for process improvement. Step in for colleagues during absences to ensure operational continuity.
Required Qualifications
- Fluency in both Polish and English
- At least 1 year of experience in a similar role within a multinational company
- A practical mindset with the ability to take initiative and responsibility for your tasks
- Demonstrated experience in vendor and supplier coordination
- Demonstrated experience in organizing corporate events and team-building activities
- Proficiency in Microsoft Excel
- Proficiency in SharePoint
- Effective communication skills
- A high level of professionalism and personal culture
- Availability to work on-site at our Warsaw office on a daily basis
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