Receptionist/Substitute Coordinator
On-siteOntario, Canada or Colton, California, United States
Job Summary
Manage daily staffing for after-school programs by receiving absence reports, contacting substitutes to secure replacements, and briefing them on site requirements. Serve as the regional office front desk receptionist, answering telephones, routing calls, and providing a positive first impression to visitors and callers. Independently handle regional office operations including purchasing, facilities management, and maintaining comprehensive records for substitute Program Leader work hours. Maintain professional appearance of the kitchen and reception areas while ensuring appropriate staffing counts at program sites.
Required Qualifications
- 1 -3 years of prior administrative support role
- High school diploma
- 2 to 3 years of experience with educational settings and operations
- Experience with a receptionist operated central telephone system
- Clear telephone voice
- Proven ability to communicate professionally and effectively with stakeholders, including school administrators, district officials, parents and community partners
- Good verbal and written communication skills
- Proven time management, organizational skills and ability to work in fast-paced collaborative environment, able to perform multiple concurrent tasks with frequent unplanned requests and/or delays
- Willingness to accept responsibility
- Basic math skills sufficient
- Ability to work cooperatively and collaboratively with staff to accomplish work in a timely fashion
- Ability to communicate effectively and demonstrate sensitivity to others
- Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Must pass Live Scan (fingerprinting), Background Check, and Tuberculosis Test
Desired Qualifications
- two-year minimum college degree
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