Receptionist
On-siteRed Deer, Alberta, Canada
Job Summary
Greet visitors, clients, and employees while screening and directing phone calls. Manage mail, courier deliveries, and office correspondence to maintain a clean, organized reception area. Monitor supplies and coordinate ordering as required. Provide clerical support to the Accounts Payable team by receiving and organizing vendor invoices, performing data entry into the ERP system, scanning documents, and matching purchase orders to invoices. Assist with general administrative duties including data entry, filing, and document preparation. Ensure confidentiality of sensitive information and adhere to Quality, Health, and Safety policies. Maintain organized digital and physical filing systems.
Required Qualifications
- High school diploma
- Ability to lift and carry light office materials (up to 10 lbs) such as files or documents
- Visual acuity required for reading screens, reviewing documents, and performing data entry with accuracy
- Ability to work both independently and collaboratively in a team environment
Desired Qualifications
- Post-secondary education in Business Administration or a related field
- Previous experience in a receptionist, administrative, or customer service role
- Experience in an office or accounting environment, including exposure to accounts payable processes
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Comfortable using office equipment and multi-line phone systems
- Strong communication and interpersonal skills with a professional and customer-focused approach
- Excellent organizational and time management skills with the ability to prioritize and multitask
- Strong attention to detail with a high level of accuracy
- Ability to maintain confidentiality and handle sensitive information
- Self-motivated with a positive attitude and willingness to support multiple departments
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