RECEPTIONIST
On-site · Greenfield, Massachusetts, United States
Job Summary
Receptionist position performing administrative duties per established procedures under supervision. Responsibilities include typing, filing and distributing correspondence; answering telephones, taking appointments, running errands, delivering messages; sorting and routing incoming mail; maintaining postage meter; ordering supplies and scheduling repairs for office machines; typing letters, reports, minutes, and agendas; maintaining files and records; receiving and screening visitors and supervising telephone/switchboard duties; providing secretarial support to committees; and performing related tasks as directed to support the facility's administrative program. Requires a high school diploma or equivalent, proficiency in reading/writing English, independent decision-making ability, tact when interacting with residents, staff, visitors and the public, teamwork, ability to follow instructions, patience and a positive disposition, and knowledge of standard secretarial duties and equipment.
Required Qualifications
- Must possess, at a minimum, a high school diploma or equivalent.
- Must be able to read, write, speak, and understand the English language.
- Must possess the ability to make independent decisions when circumstances warrant
- Must possess the ability to deal tactfully with personnel, residents and the general public
- Must possess the ability to work harmoniously with other personnel
- Must be able to follow written and oral instructions
- Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning
- Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial
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