Receptionist
$40,000–$58,500 year
On-siteEtobicoke, Ontario, Canada
Job Summary
Greet homeowners, visitors, and internal stakeholders to create a warm, professional first impression, directing inquiries and resolving general questions. Coordinate inbound and outbound mail, couriers, and faxes, including distribution of signed amendments and welcome packages. Support administrative activities such as generating reports, drafting correspondence, data entry, and organizing binders. Assist with office event logistics, seasonal activities, and maintaining a polished reception area and main lobby. Manage multiple priorities in a busy corporate environment while ensuring accuracy and discretion with confidential information.
Required Qualifications
- Minimum of 2 years' experience as a Receptionist, Office Administrator or in a similar front-facing administrative role within a fast-paced corporate environment
- A strong customer service mindset, with the ability to create a welcoming and professional experience for homeowners, visitors, callers and internal stakeholders
- Excellent verbal and written communication skills, including strong telephone etiquette and the ability to ask clear questions, redirect inquiries and problem-solve quickly
- Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint and Word
- Strong organizational skills, with the ability to manage multiple priorities, meet deadlines and stay focused in a busy office environment
- A polished, professional and reliable presence, with strong punctuality, accountability and attention to detail
- A proactive, self-directed approach, with the ability to work independently while also supporting a collaborative team environment
- Sound judgment and discretion when handling confidential information, internal requests and day-to-day office matters
- Careful attention to accuracy, with the ability to review documents, identify changes and follow through to ensure corrections are completed
Desired Qualifications
- Post-secondary education in Administration, Business Administration or a related field is preferred
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