Receptionist
On-siteAbu Dhabi, Abu Dhabi, United Arab Emirates
Job Summary
Manage the reception area presentation, ensuring it remains clean, tidy, and professional. Handle incoming phone calls, direct them via the switchboard, take messages, and monitor voicemail. Welcome visitors, show them to appropriate conference rooms, and tidy those rooms after use. Make reservations for video/conference rooms, organize calls using the booking system, and manage visitor office requests and catering. Liaise with local couriers for outgoing documents, distribute incoming mail, and record entries in logs or Excel. Undertake administrative tasks including filing, scanning, photocopying, and binding. Arrange transportation and accommodation, organize restaurant bookings, and process invoices and expenses. Assist with assigned office administration duties. This role reports to the Operations Manager at Gibson Dunn's Abu Dhabi office.
Required Qualifications
- Excellent communication and organisational skills
- Ability to use own initiative and remain calm under pressure during busy periods
- Excellent customer service skills and professionalism
- Ability to undertake multiple tasks and prioritise accordingly
- Flexible and proactive approach to work
- Good interpersonal and team skills
- Willingness to work overtime when required
- Strong English language skills – reading, writing and speaking
- Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience operating VC equipment
- Experience using iManage and Emburse or similar systems
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