Receptionist
On-siteMesa, Arizona, United States
Job Summary
Greet guests, answer phones, and manage site mail while checking in visitors and directing them to appropriate departments. Coordinate travel bookings for regional and global executives, including hotel reservations and local transportation needs. Lead activities for executive staff dinners and events, such as booking conference rooms and arranging meals. Assist with HR onboarding, process Instant Recognition Awards, and direct employee inquiries to relevant staff. Manage invoices, update bulletin boards, collect equipment data for reporting, and order supplies. Maintain confidentiality and demonstrate professionalism while handling multiple priorities.
Required Qualifications
- High school diploma or GED
- College degree in Human Resources, Business, or related field
- 3-5 years of prior experience in a Human Resources Administrative, Receptionist, or Executive Administrator role
- Strong attention to detail to ensure accuracy of data
- Ability to maintain confidentiality
- Demonstrated and maintained professionalism and ethical work standards
- Excellent verbal and written communication skills with all levels of the organization, including customers, vendors, and contractors
- Excellent computer skills including Microsoft Excel, Word, Outlook, and PowerPoint
- Demonstrated ability to manage multiple priorities and tasks with input from various individuals
- Resilience - Ability to adapt to workplace challenges, maintain professionalism, and manage responsibilities effectively
- Communication - Capacity to clearly and professionally exchange ideas, interact respectfully with colleagues and customers, and foster positive workplace relationships
- Reasoning & Decision Making - Ability to analyze information, follow verbal and written instructions, and make logical, sound decisions
- Comprehension - Capability to understand and complete tasks as assigned and solve problems effectively
- Organizational Skills - Competence in managing multiple priorities, maintaining accuracy, and staying focused despite potential workplace distractions
Desired Qualifications
- College degree preferred in Human Resources, Business, or related field
- ADP, CPro, and SAP
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.