Receptionist
On-siteBirmingham, Alabama, United States
Job Summary
Welcome and direct clients, visitors, and staff at the front desk while managing voicemail, general inquiries, and incoming/outgoing mail. Schedule firm-wide meetings, support team events, and maintain the reception area, office kitchen, and common spaces. Prepare internal communications, distribute appointment reminders, and assist with document management, filing, scanning, and basic reporting. Support the accounting, tax, audit, and administrative teams by organizing client documents, engagement letters, and data integrity projects. Order office supplies, coordinate facility maintenance, and assist with administrative tax processing. Maintain confidentiality of sensitive client and firm information. Full-time, onsite role in Birmingham, Alabama with standard hours and occasional overtime during peak periods.
Required Qualifications
- High school diploma or equivalent
- Previous experience in a receptionist, administrative assistant or office support role
- Strong organizational skills
- Attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
- Ability to handle confidential information with discretion
- Professional, service-oriented approach
- Adaptability
- Willingness to learn new systems and processes
- Full-time employment
- Onsite position
- Standard office hours
- Ability to work occasional overtime during peak periods
Desired Qualifications
- Associate degree or higher
- Experience in a professional services or accounting environment
- Experience with data entry and office management tools
- Familiarity with basic accounting terminology
- Familiarity with client service standards
- Customer service orientation
- Problem-solving skills
- Experience with accounting software
- Experience with document management systems
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