Receptionist / Administrative Assistant
$37,440–$47,840 year
On-siteScarborough Village, Ontario, Canada
Job Summary
Answer incoming calls on a multi-line system and direct them to the appropriate team member or department. Welcome and assist clients and visitors upon arrival, while preparing boardrooms for meetings and ensuring meeting spaces are ready. Handle general administrative duties including filing, scanning, maintaining records, and preparing reports and correspondence. Maintain office organization, assist with light upkeep tasks, and provide support to senior managers by organizing emails and calendars. Format documents and create materials using MS Word and Excel, proofread and edit content, and assist with personal errands such as drop-offs and pickups. This full-time on-site role in Scarborough, Ontario, offers a competitive hourly rate of $18–23. Candidates must have 2+ years of experience, a valid driver's license, and access to a reliable vehicle.
Required Qualifications
- 2+ years of experience as an Administrative Assistant
- Valid driver's license
- Access to a reliable vehicle
- The ability to quickly learn and adapt to a new industry
- Calm and professional demeanor in a fast-paced environment
- Strong interpersonal skills to effectively support clients and customers
- Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
- Comfortable with computers, smartphones, and tablets, and willing to learn new applications
- Strong research skills with the ability to present data clearly and concisely
- Ability to work independently with sound judgement and attention
- Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills
- Eligible to work in Canada
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