Real Estate Transactional Legal Assistant
HybridMiami, Florida, United States
Job Summary
Prepare, revise, format, redline, and proofread real estate and transactional documents, including purchase agreements, leases, and closing deliverables. Coordinate a broad range of client, matter, document, billing, and operational support activities while managing attorney calendars, transaction deadlines, and competing priorities. Support all aspects of real estate transaction management, including due diligence, title reviews, and closing coordination with stakeholders. Enter attorney time entries, perform initial conflict checks, and maintain organized electronic and hard copy files in compliance with firm protocols. Serve as a responsive point of coordination for attorneys, clients, and external parties, including travel arrangements and expense processing. This role begins 100% remote before transitioning to a hybrid schedule by year-end.
Required Qualifications
- High School Diploma or equivalent
- Minimum of seven (7) years of legal assistant support experience within a law firm environment
- Demonstrated experience preparing, revising, redlining, proofreading, and managing complex real estate and transactional documents and correspondence
- Experience supporting closings, title and survey review, due diligence, real estate filings and recordings, matter intake, time entry, billing, calendars, travel, and expense processes
- Exceptional organizational skills and the ability to manage multiple priorities, competing deadlines, and changing work demands while maintaining accuracy and attention to detail
- Strong written, verbal, and interpersonal communication skills
- Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism
- Advanced proficiency in Adobe and Microsoft 365 applications, including Word, Outlook, Excel, and PowerPoint
- Ability to create, revise, format, and proofread complex legal and administrative documents
- Strong technical aptitude and the ability to learn and effectively utilize legal, administrative, document management, billing, workflow, and other business systems
- Proven ability to work independently and collaboratively in a fast-paced, client-service-driven environment
- Demonstrated commitment to exceptional client service, professionalism, adaptability, and continuous improvement
- Experience with legal and administrative systems such as Intapp Time, Intapp Open, Emburse, Aderant, Intapp DealCloud, iManage and Litera
- Experience with title company portals, cloud file storage systems such as Drop Box, real estate closing and due diligence platforms, and related legal technology
- Demonstrated knowledge of real estate terminology, acquisitions, dispositions, commercial leasing, financing, development, title and survey review, due diligence, closings, recording requirements, and real estate transaction support
Desired Qualifications
- Real estate, commercial leasing, acquisition and disposition, finance, development, or other sophisticated transactional experience
- Experience with legal and administrative systems such as Intapp Time, Intapp Open, Emburse, Aderant, Intapp DealCloud, iManage and Litera, as well as title company portals, cloud file storage systems such as Drop Box, real estate closing and due diligence platforms, and related legal technology strongly preferred
- Proactive, solutions-oriented approach with the ability to anticipate needs, identify issues, recommend practical solutions, and take ownership of assignments
- Demonstrated knowledge of real estate terminology, acquisitions, dispositions, commercial leasing, financing, development, title and survey review, due diligence, closings, recording requirements, and real estate transaction support strongly preferred
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