Real Estate Specialist
$65,000–$90,000 year
HybridDallas, Texas, United States
Job Summary
Update deal tracking information for LOIs, leases, and critical deadlines; coordinate document management for contracts, site materials, and related files. Schedule meetings, prepare agendas, and maintain meeting materials for real estate committees and executive partners. Manage CRM records, pipeline trackers, and shared document storage with high accuracy. Gather market research and organize competitive notes for designated markets. Support site tours, conference registration, and follow-up tracking for ICSC events. Maintain the five-year real estate pipeline, ensuring all reports, maps, and deal notes remain current. Provide administrative support to the Chief Growth Officer, VP of Real Estate, and brokers to keep the pipeline organized and moving.
Required Qualifications
- Exceptional attention to detail, organization, accuracy, and follow-through, with the ability to manage calendars, documents, trackers, deadlines, and administrative requests with consistency
- Ability to access and operate Company computer system including prepare documents, enter data into computer system, read reports from a computer data base or email system
- Capable of working independently in a hybrid environment while staying responsive, organized, and aligned with leader direction
- Willingness and ability to travel as needed to support market visits, site tours, broker meetings, ICSC events, and other growth-related business needs
- Comfort handling confidential documents, deal details, executive priorities, and future growth plans with discretion and professionalism
Desired Qualifications
- 2+ years of experience in administrative coordination, real estate support, lease administration, project coordination, retail development support, or a related function preferred
- Strong technology aptitude with the ability to update trackers, reports, shared files, databases, CRM tools, and lease administration systems accurately and consistently
- Ability to communicate clearly and professionally with internal partners, brokers, landlords, developers, and vendors while supporting follow-through and next steps
- Strong organization, prioritization, proofreading, follow-up, and problem-solving skills, with the ability to keep details accurate across multiple moving pieces
- Interest in learning commercial real estate, retail development, leasing processes, and market planning in a high-growth brand environment
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