Real Estate Operations & Transaction Coordinator
$9,000–$10,800 year
Remote
Job Summary
Coordinate U.S. real estate transactions from accepted offer through closing, managing files, contracts, and deadlines while communicating professionally with clients, agents, and partners. Monitor inspection, financing, and appraisal timelines; track earnest money and outstanding documents; and escalate concerns early. Support the founder's email, draft responses, convert conversations to tasks, and respectfully remind her of decisions and actions. Maintain accurate CRM and MLS records, create property searches, and ensure every active file has a clear next action. Edit short-form videos, design graphics, draft captions, and schedule social media content. Manage client and referral pipelines, send follow-up communications, and organize training materials. This direct-hire role requires availability during U.S. Central Time business hours and includes a 90-day introductory period.
Required Qualifications
- Have experience coordinating U.S. real estate transactions
- Understand the general process from accepted offer through closing
- Are highly organized and deadline-driven
- Communicate clearly and professionally in written and spoken English
- Are comfortable communicating directly with clients
- Take ownership and follow through without repeated reminders
- Can respectfully hold a fast-moving executive accountable
- Learn new systems quickly
- Are comfortable using CRMs and project-management tools
- Have experience with Google Workspace, Canva, and video-editing software
- Handle confidential information with discretion
- Admit mistakes quickly and correct them
- Enjoy creating systems and order from complexity
- Have a reliable computer, strong internet connection, and quiet work environment
- Significant availability during U.S. Central Time business hours is required
- Occasional flexibility may be needed for urgent transaction matters
- Direct-hire position
- 90-day introductory period
Desired Qualifications
- Experience with Follow Up Boss, MLS systems, Skool, GoHighLevel, CapCut, Canva, Loom, or real estate transaction-management platforms is strongly preferred.
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