Real Estate Operations & Executive Coordinator
$65,000–$75,000 year
On-siteAlexandria, Virginia, United States
Job Summary
Prepare, organize, and manage real estate contracts, disclosures, and supporting documentation while tracking deadlines from execution through closing. Coordinate with title companies, lenders, vendors, and clients to ensure transactions stay on track, and manage listing preparation by coordinating paperwork, MLS information, and launch readiness. Schedule closings, showings, and meetings, then follow up persistently on outstanding documents, signatures, and HOA requirements. Visit properties to coordinate vendors or deliver documents, occasionally accompany leadership to appointments, and handle business errands like obtaining difficult signatures. Organize digital files to maintain accurate records and anticipate needs before being asked. Monday through Friday schedule with occasional flexibility for appointments; hybrid work available after onboarding.
Required Qualifications
- At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing
- Experience working with contracts, documentation, deadlines, and multi-step processes
- Outstanding organizational skills with exceptional attention to detail
- Strong written and verbal communication skills
- Comfortable following up professionally and persistently when others are unresponsive
- Resourceful problem solver who enjoys figuring things out independently
- Able to balance administrative responsibilities with occasional field work and local travel
- Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems
- Valid driver's license and reliable transportation
- Monday-Friday schedule
- Hybrid flexibility after initial onboarding and training period
Desired Qualifications
- Experience in residential sales, property management, renovations, new construction, and investment properties
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