Real Estate Executive Assistant/Office Manager
On-siteJohns Island, South Carolina, United States
Job Summary
Manage executive administrative support for the Broker-in-Charge and Director of Operations, including calendar management, meeting coordination, and preparation of reports and presentations. Coordinate agent administration for agreements, commission schedules, licensing records, and onboarding while maintaining office systems and databases with high accuracy. Process payroll, invoices, vendor payments, and commission documentation; oversee the Supra lockbox system and MLS-related reporting. Coordinate office operations across three locations, handling facilities requests, conference room scheduling, and vendor management. Plan and execute meetings, training sessions, and employee events, while providing front desk support and managing the summer intern program. Perform additional operational duties as assigned to ensure efficient office service.
Required Qualifications
- 5+ years of executive or administrative support experience
- Exceptional organizational, communication, and time management skills
- Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Ability to handle confidential information with professionalism and discretion
- Self-motivated, resourceful, and committed to providing outstanding customer service
- Ability to remain seated for extended periods with occasional mobility between offices and around Kiawah Island
- Frequent use of computers and office equipment requiring fine motor skills
- Ability to read documents and computer screens with close visual focus
- Ability to communicate effectively in person and by phone
- Occasional lifting of office supplies or files up to 25 pounds
Desired Qualifications
- Experience with MLS systems, Supra, payroll processing, or real estate brokerage operations
- Experience coordinating events, meetings, and office operations across multiple locations
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