Real Estate Administration Support
RemotePhilippines
Job Summary
Monitor and respond to emails with clients, agents, and vendors while managing correspondence on key transactions. Draft, review, and complete real estate contracts using provided templates, ensuring accuracy and updating Dotloop for listings and closings. Maintain financial records by updating QuickBooks for multiple business divisions and managing spreadsheets for rentals and auto sales. Assist with marketing campaigns, updating online listings on Facebook Marketplace and OfferUp, and managing social media platforms. Organize weekly meetings, update calendars, and maintain project workflows to ensure smooth business operations. This role supports the HR function of a rapidly growing BPO connecting businesses with dedicated teams in the Philippines.
Required Qualifications
- Real Estate Admin Experience: Minimum 2.5-5 years in a real estate office admin role
- preferably with experience in contracts or transaction coordination
- At least 1 year of bookkeeping or financial data entry experience
- proficiency in QuickBooks and financial record-keeping
- Strong ability to complete contracts, financial records, and administrative tasks meticulously
- ensuring compliance with company standards
- Experience using QuickBooks
- Dotloop
- CRMs
- project management tools
- other digital platforms to maintain organized records
- Ability to assist in implementing marketing campaigns
- updating online listings
- managing social media platforms
- Strong ability to manage workload independently
- prioritize tasks effectively
- adapt to evolving company workflows
- Monitor and respond to emails
- manage correspondence with clients, agents, and vendors
- ensure timely follow-ups on key transactions
- Draft, review, and complete real estate contracts using provided templates
- ensure accuracy
- update Dotloop
- maintain organized records for listings and closings
- Maintain financial records
- update QuickBooks for multiple business divisions
- manage spreadsheets for rentals and auto sales
- ensure accurate financial data entry
- Assist with updating auto-publisher for social media
- monitor engagement analytics
- make web page updates as needed
- manage online directories
- Support monthly marketing campaigns for multiple businesses
- manage online sales listings (Facebook Marketplace, OfferUp)
- respond to customer inquiries and reviews
- Organize weekly meetings
- update calendars
- send reminders
- manage project workflows
- maintain directories to ensure smooth business operations
- This is a remote position
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