Quotes & Proposals Coordinator
$48,100–$55,500 year
On-site · St. Catharines, Ontario, Canada
Job Summary
Quotes & Proposals Coordinator responsible for reviewing RFQs and bids, coordinating proposal responses with sales and technical teams, preparing customer quotations and contract materials, and ensuring compliance with technical and commercial requirements. Key duties include managing pricing, specifications, and supporting documentation; tracking proposal timelines and submission requirements; maintaining organized records of quotes, proposals, contracts, and communications; and supporting process improvements in proposal tracking and contract administration. Requires the ability to interpret large, detailed documents, strong organizational and project coordination skills, experience with RFQ/RFP/government tender submissions, and proficiency with Microsoft Office and ERP/CRM systems. The role emphasizes collaboration across sales, operations, and technical teams, with a customer-service mindset and attention to accuracy and deadlines.
Required Qualifications
- 3–5 years of experience in quotations, contracts administration, proposal coordination, sales support, or related function
- Strong attention to detail with the ability to review and interpret large, complex documents and specifications
- Experience supporting RFQ, RFP, or government/tender-style submissions is considered an asset
- Proficiency with Microsoft Office and ERP or CRM systems
- Ability to collaborate cross-functionally with sales, operations, and technical teams
- Professional communication skills with a customer-service-oriented mindset
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