Pursuit Coordinator - Federal
On-siteFort Worth, Texas, United States
Job Summary
Conduct federal proposal coordination from synopsis release through final submission, reviewing procurement documents to identify requirements, deadlines, and compliance items. Develop pursuit schedules, compliance matrices, and production checklists while tracking assignments, missing content, and review comments. Support SF 330 development by preparing firm information, coordinating resumes, and organizing project descriptions and narratives. Manage document version control, maintain pursuit data in internal systems, and assist with drafting, editing, and formatting proposal content. Coordinate kickoff and status meetings, follow up with internal contributors and subconsultants, and integrate joint venture partner inputs into cohesive packages. Perform detailed compliance checks, proofread documents, and support final PDF assembly to ensure accurate, complete, and on-time submissions.
Required Qualifications
- Bachelor's degree in Business Administration, Marketing, Communications, English, Journalism, Architecture, Engineering, Construction Management, or a related field
- 3+ years of proposal coordination, marketing, or business development experience, preferably in the AEC industry
- Experience supporting federal proposals, SF 330 submissions (Sections A-H), or qualifications-based A/E pursuits
- Ability to read procurement documents and identify compliance requirements, deadlines, forms, and required content
- Strong organizational, writing, editing, proofreading, and document management skills
- Ability to manage multiple assignments, contributors, deadlines, and document versions in a fast-paced environment
- Strong attention to detail and commitment to accuracy, compliance, and quality
- Proficiency in Adobe InDesign, Adobe Acrobat, Microsoft Word, Excel, and PowerPoint
- Experience with OpenAsset or another digital asset management platform
- Experience with CRM systems, proposal management tools, Bluebeam, or federal procurement portals
- Ability to use artificial intelligence tools ethically and effectively to support proposal organization, editing, research, and content development
Desired Qualifications
- Experience supporting SF 330s for agencies such as USACE, NAVFAC, GSA, VA, Air Force, Army, Navy, or other federal clients
- Experience supporting federal IDIQ, MATOC, SATOC, task order, and design-build pursuits
- Experience coordinating with joint venture partners, prime contractors, subconsultants, or mentor-protégé teams
- Familiarity with federal forms, amendments, past performance questionnaires, CPARS, PPQs, and agency-specific submission requirements
- Experience preparing resumes, project descriptions, matrices, organization charts, and production-ready proposal packages
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