Purchasing Project Coordinator
$60,000–$60,000 year
Remote
Job Summary
Monitor, report, and communicate progress for every order issued in proprietary software while requesting control samples from suppliers for submittals. Assist the Purchasing Manager in resolving challenges post-order issuance and ensure suppliers deliver shop drawings and finish samples. Update submittal matrices, specification changes, and project plans to maintain awareness of budgets, cash flows, and timelines. Coordinate resources, track inventory by reconciling packing slips to purchase orders, and resolve project issues to ensure quality standards are met. Drive the project close-out process by collecting FR certificates, care documentation, and warranty information, then alert accounting two months prior to job completion for financial close-out.
Required Qualifications
- Bachelor's degree in Supply Chain Management, Business Management, related field, or equivalent work experience
- 1+ years of hospitality FF&E or OS&E project coordination or management experience
- Proficiency in Microsoft Office and Google Workspace
- Desire and willingness to to learn and implement new technologies
- Strong problem-solving and critical thinking skills
- Excellent organizational and communication skills
- Ability to work independently and in a team environment
- Ability to work under pressure and meet tight deadlines
- Applicants must be authorized to work in their country of residence
Desired Qualifications
- Strong knowledge of FF&E
- the ability to assist in creating cost-effective purchasing strategies
- Being highly organized with the ability to manage multiple projects concurrently
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