Purchasing Coordinator
On-siteDoha, Baladīyat ad Dawḩah, Qatar
Job Summary
Process purchase requisitions and purchase orders accurately to coordinate daily purchasing activities and ensure uninterrupted hotel operations. Source quotations, negotiate with suppliers, and maintain strong vendor relationships while liaising with department heads to understand purchasing requirements and maintain appropriate inventory levels. Track purchase orders, monitor deliveries, and follow up on outstanding orders, then review invoice matching reports and resolve discrepancies with suppliers and Finance. Update procurement records and purchasing systems with current delivery information, prepare purchasing reports, and assist in evaluating suppliers to maintain an approved supplier database. Ensure compliance with hotel purchasing policies, company procedures, and ethical procurement practices while promoting cost control by identifying opportunities to improve purchasing efficiency and minimize waste. Maintain high standards of health, safety, hygiene, and workplace compliance at all times.
Required Qualifications
- Bachelor's degree or Diploma in Supply Chain Management, Purchasing, Business Administration, Hospitality Management, or a related field
- Minimum 2 years of experience as a Purchasing Coordinator or similar role, preferably in a 4-star or 5-star hotel
- Strong knowledge of hotel procurement procedures, purchasing cycles, and supplier management
- Experience with hotel ERP or procurement systems
- Proficient in Microsoft Office, particularly Excel
- Excellent organizational, analytical, and problem-solving skills
- Strong negotiation, communication, and interpersonal abilities
- High level of accuracy, attention to detail, and time management
- Good understanding of inventory control, invoice reconciliation, and procurement documentation
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