Purchasing Coordinator
On-siteBirmingham, Alabama, United States
Job Summary
Process purchase requisitions and approved purchase orders, reviewing requests for completeness, approvals, budget coding, and documentation. Coordinate with departments to clarify purchasing requirements and specifications, then manage purchases to ensure delivery, quality, and cost objectives are met. Assist with preparing RFQs, RFPs, and bid documents, while documenting financial transactions and enforcing specifications for supplies and equipment. Review purchase requests and invoices before processing payment, maintaining records of contract expiration dates and preparing cost comparisons. Maintain the central office supply storeroom and perform large mail-outs of information and packages. This full-time role supports continuous process improvement initiatives within the Birmingham-Jefferson Convention Complex's procurement functions.
Required Qualifications
- Minimum of three (3) years related knowledge, experience, and skills in purchasing and accounting
- Valid State Driver License
- Demonstrates excellent time management and organizational skills with an attention to details
- General knowledge of accounting principles and practices as related to procurement
- Demonstrate the ability to apply basic mathematical skills to ensure accuracy in calculations and recordkeeping
- Proficient in modern purchasing methods and procedures
- The ability to prepare purchasing specifications
- Exceptional understanding of applicable bid laws and Alabama Ethic laws ensuring compliance with all local, state, and federal laws
- Ability to work ethically, maintain confidentiality and use sound judgement
- Must possess superb verbal and written communication skills, with the ability to clearly speak and write Business English
- Ability to establish and maintain effective relationship with vendors and the public
- Ability to build effective relationships, both internally and externally, by representing BJCC in a professional manner in all endeavors
- Ability to apply accounting principles to the maintenance of complex fiscal and accounting records
- Must have excellent computer skills to include Microsoft Office and using spreadsheets and accounting software
- Ability to strategically and critically think problem solve, plan and coordinate programs
Desired Qualifications
- Bachelor's degree from an accredited college or university with emphasis in accounting or a related field is strongly preferred
- a combination of purchasing experience for a governmental/public agency and education in lieu of degree
- Experience with ERP or purchasing software preferred
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