PURCHASING ASSISTANT
$31,200–$31,200 year
On-siteMontclair, California, United States
Job Summary
Screen incoming calls, respond to routine inquiries, and coordinate delivery schedules with vendors and suppliers to maintain accurate purchase records. Collect, review, and analyze data to prepare reports, spreadsheets, and presentations for the purchasing team. Manage inventory levels and forecast needs for ordering new merchandise, ensuring quantities, shipping information, and costs are accurate while maintaining the department's inventory control database. Process orders by verifying completeness and accuracy, and participate in vendor negotiations involving contract reviews, product quality, and availability. Collaborate with internal and external departments to promote brands on schedule and prepare memos, emails, and correspondence for relevant teams. Schedule meetings, coordinate travel arrangements, and liaise with the Asia team and overseas partners during flexible hours.
Required Qualifications
- 2+ years' experience
- Must have at least 1-2 years of experience in a sales position working with resellers or business to business customers
- Only qualified candidates with previous purchasing knowledge or administrative skills will be considered
- Excellent written and verbal communication aptitude and interpersonal skills
- Must be willing to negotiate with suppliers and/or partners
- Must be able to demonstrate strong decision-making skills if needed
- Must be able to meet critical deadlines and achieve organizational objectives
- Expected to work independently and take initiative owning the position and showing proactive drive all the way
- Must possess and demonstrate experience developing and working with company's purchasing programs, rebate programs as well as warranty management programs
- Must be able to represent the company professionally
- Should possess ability to handle crisis and problem-solving skills
- Strict attention to details
- Ability to work in a fast paced, dynamic environment
- Can work flexible hours to liaise with Asia team & partners overseas
- Must be willing to strongly adapt and commit to the company's core values and culture
- Pleasing personality and admirable office decorum
- Fabulous multi-tasking ability and admirable work ethics
- Position requires proficient computer skills (MS Word, Excel, PowerPoint, Outlook, Adobe, Google Sheets, and other Internet Resources (typing requirements: 50-60 wpm minimum))
- Work well under extreme pressure and deadlines
- Must be able to work long hours if necessary
- College diploma GED certification or any corresponding qualification from a certified college
- Associate's or Bachelor's degree in retail, supply chain management, store management, material procurement or related field
- At least two (2) years of purchasing work experience in electronic and consumer goods company
Desired Qualifications
- Some Purchasing experience preferred
- Exposure on video game accessories, toys and mobile & audio categories
- Experience working within a distribution environment and understanding the role that a distributor plays within the supply chain ecosystem
- Passion in video game, toys, and/or collectibles industry
- At least two (2) years of purchasing work experience in electronic and consumer goods company – a BIG PLUS!
- Associate's or Bachelor's degree in retail, supply chain management, store management, material procurement or related field - with 2 to 3 years of experience in retail or store purchases - PREFERRED
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