Purchasing Agent
On-siteCharlotte, North Carolina, United States
Job Summary
Review requisitions in the ERP system for completion while ensuring compliance with federal, state, and local regulations. Create purchase orders, verify accuracy, and electronically submit them to vendors. Assist in supporting the p-card program including training, reconciliation, and card distribution. Provide guidance to schools and departments regarding regulations, costs, and item availability. Resolve vendor issues from initial purchase order through final invoice payment, investigating shortages or damaged materials. Prepare invitations for bid, requests for quotes, and proposals; evaluate vendors on cost, quality, and availability to make awards. Manage vendor applications and verify sources. Interview vendors on pricing, product information, and standards to select the best overall value. Maintain detailed files on vendors and delivery schedules.
Required Qualifications
- Associate degree in public administration, business administration, or related field
- Three years of experience in purchasing with increasing responsibility, including extensive experience acquired through application of negotiating, contracting and procurement principal
- Equivalent combination of education and experience
- Valid Driver's License or ability to provide own transportation
- Ability to communicate exceptionally, both orally and in writing
- Ability to establish and maintain effective working relationships with vendors, schools, departments, and the public
- Ability to exercise tact, courtesy, and firmness in frequent contact with vendors and internal customers
- Ability to exercise judgment in resolving problems and overcoming difficult situations
- Ability to maintain detailed files concerning vendors and delivery schedules
- General knowledge of the fundamental procedures and practices of purchasing
- Basic knowledge of the State of NC Purchasing regulations
- General knowledge of generally accepted accounting principles and procedures as applied to accounting procedures, transactions, and audits
- Basic knowledge of formal and informal contract bidding processes
- Knowledge and application of computer software, including Windows and Microsoft Office, and Oracle and Artificial Intelligence software
- Possess and maintain a Valid Driver's License or ability to provide own transportation
- Travel to school district buildings and professional meetings
Desired Qualifications
- Accredited Purchasing Practitioner (A.P.P.), Certified Purchasing Manager (C.P.M.), or Certified Professional in Supply Management (CPSM) designations from the Institute of Supply Management
- Certified Local Government Purchasing Officer (CLGPO) designation from the Carolinas Association of Governmental Purchasing
- Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) designations from the Universal Public Procurement Certification Council
- Experience with Truist Enterprise P-Card Software
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