Public Programs Coordinator
$65,000–$75,000 year
HybridCambridge, Massachusetts, United States
Cambridge, Massachusetts, United StatesHybridFull Time$65,000–$75,000 yearSenior LevelEnterprise
Full TimeSenior LevelEnterprise
Job Summary
Coordinate the planning, organization, and assessment of the Graduate School of Design's public programs, which include approximately 50 events annually. Serve as the primary on-site staff member for in-person events, managing logistics such as travel, catering, setups, and audience inquiries while handling live social media posting. Provide administrative and technical support by drafting communications, creating web content, managing email marketing, and tracking event data for analysis. Track lecture-related expenses, process financial paperwork, and participate in annual budget forecasting. Offer guidance to student groups, faculty, and external partners on event planning processes and policies. This hybrid role requires occasional evening and weekend hours during the academic year and involves on-site responsibilities interacting with guests and vendors.
Required Qualifications
- 3 years of experience organizing or running events, or related transferable experience
- Strong computer skills and familiarity with Mac platforms
- Advanced word processing and spreadsheet knowledge
- Confidence using a variety of social media platforms
- Familiarity with web editing software
- Comfort with Excel, Word, and PowerPoint (and/or Keynote)
- Experience with WordPress and Adobe Photoshop
- Excellent oral and written communication skills
- Outstanding administrative and organizational skills
- Meticulous attention to detail
- Ability to demonstrate exceptional resourcefulness, creativity, and flexibility
- Ability to handle confidential materials with discretion
- Must be able to work independently
- Must have the ability to handle confidential materials with discretion
- Must be comfortable interfacing with people both inside and outside the organization
- Ability to display good judgment
- Problem-solve and take initiative
- Exercise tact and diplomacy at all times
- Must be able to work independently
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