Proposals Coordinator
$30,000–$40,000 year
HybridEdinburgh, Scotland, United Kingdom
Job Summary
Coordinate end-to-end administrative proposal processes, producing compliant, customer-specific proposals within defined timeframes while managing document governance and version control procedures. Lead internal stakeholders across sales, solutions, marketing, and legal teams to consolidate inputs, ensure adherence to corporate branding guidelines, and contribute to pricing and cost analysis. Proactively identify tender opportunities via online databases, qualify them for review, and update CRM systems to maintain the opportunity pipeline. Consolidate documentation into required tender formats, curate reusable templates and responses, and report on success/failure ratios to drive continual improvement. Work under pressure to meet demanding deadlines while maintaining high standards of detail and accuracy.
Required Qualifications
- Eligibility to live and work in the UK
- high fluency in English
- Passport
- Advanced level MS Office skills (particularly Word and Excel)
- Professional understanding of document templates, macros, and styles
- Previous experience of working within a proposals environment
- Previous experience in a similar role
- strong project management experience
- document design experience
- ability to build strong working relationships with colleagues at all levels of seniority
- Attention to detail
- proactivity
- Demonstrable outstanding literacy skills including exemplary grammar and spelling
- Organised approach towards work
- Ability to gather information from multiple sources and quickly analyse and interpret data and content
- Excellent standard of numeracy
- Excellent written and verbal communication skills
- Excellent multi-tasking and time management skills
- Exemplary attention to detail
- Organised with ability to maintain comprehensive and well organised records
- Ability to proof and critically analyse written responses
- Be able to access the Cyberhawk Ratho office on a weekly basis
- The successful candidate will be required to complete right to work checks, employment checks and back ground checks during the onboarding process
Desired Qualifications
- Previous experience in a similar role is desirable
- strong project management experience
- document design experience
- an ability to build strong working relationships with colleagues at all levels of seniority
- Attention to detail and proactivity are also key to success in this role
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