Proposal Specialist
$81,400–$122,100 year
RemoteUnited States
Job Summary
Own and manage end-to-end proposal and RFX responses for AMER, supporting a high volume of complex, non-standard sales opportunities. Partner closely with Sales, Solutions Engineering, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content. Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyer's needs while leveraging AI tools to accelerate creation and ensure fact-checking. Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpot's brand and value proposition. Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment while contributing to continuous improvement of proposal processes and content libraries. Support sellers across AMER handling hundreds of proposals annually.
Required Qualifications
- 1-3 years experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
- Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)
- Thrives in highly cross-functional environments and enjoys collaborating with multiple stakeholders
- Understands the dynamics of sales teams and how to support sellers effectively during high-pressure deal cycles
- Is comfortable using AI tools for drafting, research, and validation — and understands both their strengths and limitations
- Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content
- Is extremely strong in written communication, copy editing, and content structuring
- Is comfortable working in ambiguity and can adapt quickly as deal needs evolve
- Is detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
- Is flexible, resourceful, and proactive in solving problems
Desired Qualifications
- Experience supporting enterprise-level or upmarket sales motions
- Familiarity with CRM platforms and sales tooling (e.g., HubSpot)
- Experience working with RFPs across AMER markets (private sector & public)
- A background or interest in marketing, design, or content strategy
- Experience improving proposal processes, templates, or knowledge bases
- Spanish language proficiency
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