Proposal Manager
$140,000–$140,000 year
HybridHouston, Texas, United States or Pipersville, Pennsylvania, United States
Job Summary
Lead the proposal team through end-to-end operations, managing resource planning, timeline execution, and final submission for complex RFPs, RFIs, and security questionnaires. Own the full proposal lifecycle from opportunity kickoff to submission, including content strategy, governance, and performance metrics analysis. Develop compliant, competitive responses by collaborating with cross-functional stakeholders to define win themes and customer value propositions. Optimize proposal processes by implementing AI-enabled tools, workflow automation, and continuous improvement initiatives to enhance efficiency and scalability. Establish content management standards, conduct knowledge audits, and ensure brand consistency across all deliverables. Serve as the subject matter expert for proposal technology platforms while coaching team members and internal stakeholders on best practices.
Required Qualifications
- Direct people leadership experience, including coaching, developing, and managing a high-performing team in a fast-paced, deadline-driven environment.
- Progressive experience in proposal development and proposal management, including leading complex RFPs, RFIs, security questionnaires, and strategic proposal efforts from opportunity through submission.
- Experience leading complex proposal efforts and collaborating with Sales, Pricing, Finance, Operations, IT, Marketing, Legal/Contract Administration, Supply Chain, and subject matter experts to deliver compliant, competitive responses.
- Bachelor's degree in Professional Writing, Business Communications, English, Marketing, Business Administration, or a related field required.
- Proven experience developing, editing, and managing RFP responses, proposals, technical content, sales collateral, and other customer-facing business communications.
- Strong project and process management skills, with the ability to prioritize multiple concurrent proposals, manage competing deadlines, and drive projects to successful completion.
- Experience establishing proposal processes, content governance, knowledge management, or continuous improvement initiatives; familiarity with proposal automation or content management systems preferred.
- Demonstrated ability to leverage technology and AI-enabled tools to improve proposal quality, operational efficiency, and scalability preferred.
- Exceptional written, verbal, editing, and proofreading skills with meticulous attention to detail, accuracy, and quality.
- Advanced proficiency with Microsoft Word, PowerPoint, and Adobe Acrobat; experience with proposal management, content management, or CRM platforms preferred.
- Strong interpersonal, collaboration, and relationship-building skills with the ability to influence stakeholders and work effectively across all levels of the organization.
- Ability to exercise sound judgment, maintain confidentiality, and consistently interact professionally, cooperatively, and respectfully with employees, customers, and business partners.
- APMP Foundation Certification preferred; APMP Practitioner or Professional certification is a plus, or willingness to obtain certification within 12 months of hire.
- Experience supporting a proposal management platform, content knowledgebase, or document automation software.
- Experience with full RFP lifecycle management, including kickoff, compliance review, content development, review cycles, final production, and submission.
- Experience responding to complex RFPs for enterprise, national account, government, energy, utility, manufacturing, or Fortune 500 customers.
- Experience using AI-enabled tools to improve content development, research, editing, quality control, or workflow efficiency.
- Familiarity with Salesforce, Trello, marketing platforms, or similar project or content management tools.
- Experience managing, coaching, mentoring, or training content, proposal, or marketing professionals.
- MBA or advanced degree a plus.
Desired Qualifications
- To be considered, candidates must reside within a commutable distance from our Tyndale offices in City Centre, Houston TX or our headquarters in Pipersville, PA (Bucks County).
- This opportunity requires onsite work a minimum of 2 days per week, and 3 days per week remotely.
- Occasional travel may be required for meetings, training, conferences, or business-related activities.
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