Proposal Coordinator
On-site · Santa Fe, New Mexico, United States
Job Summary
Planate Management Group seeks a Proposal Coordinator to manage the full proposal lifecycle, collaborate with cross-functional teams to develop winning proposals and SOQs, lead kickoff meetings, maintain production schedules, draft and edit content, coordinate final production and submission, and ensure compliance across RFx documents. Responsibilities include analyzing RFPs/RFQs/RFIs/EOIs/SS and SOQs, developing compliance matrices, coordinating content (technical write-ups, resumes/CVs, past performance, graphics, forms), writing/editing for clarity and consistency, coordinating reviews, and overseeing final assembly and electronic submission. Qualifications emphasize a Bachelor's degree or equivalent, 1–3 years of proposal coordination/technical writing, strong writing/editing/proofreading, organized project management, attention to detail, MS Office (Word) and Adobe proficiency, cross-functional collaboration, and familiarity with government contracting as an advantage.
Required Qualifications
- Bachelor's degree in Journalism, Communications, Marketing, Business Administration, or related field, or equivalent combination of education and experience
- 1–3 years of experience in proposal coordination, proposal writing, or technical writing
- Experience preparing responses to RFPs/RFQs/RFIs/EOIs/Sources Sought/SOQs
- Strong proposal writing, editing, proofreading, and communication skills
- Excellent organizational skills with ability to manage multiple deadlines and projects
- Strong attention to detail and commitment to high-quality, compliant deliverables
- Proficiency in Microsoft Word and Adobe applications
- Ability to collaborate with cross-functional teams and stakeholders
- Self-motivated, adaptable, and fast-paced
- Familiarity with government contracting processes is an advantage
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