Proposal Coordinator
On-siteHouston, Texas, United States or San Antonio, Texas, United States
Job Summary
Coordinate the preparation, development, and layout of Statements of Qualifications and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements and brand consistency. Facilitate proposal kickoff meetings, manage pursuit checklists, and track multiple deadlines while prioritizing tasks based on project needs. Support QA/QC processes to ensure error-free deliverables, maintain proposal databases and templates, and conduct research to gather information for content development. Collaborate with technical staff, marketing, and leadership to manage content and align proposals with evaluation criteria. Work Monday through Friday, 8am to 5pm, with overtime as needed. Contribute to identifying process improvements and content updates to enhance proposal quality.
Required Qualifications
- Bachelor's degree in English, Communications, Marketing, or related field
- 4+ years of experience in a proposal coordination role
- Experience in the AEC (Architecture, Engineering, and Construction) industry
- Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
- Strong writing, editing, and proofreading skills
- Excellent organizational skills and the ability to manage multiple concurrent deadlines
- Effective communicator with the ability to collaborate with technical and non-technical staff
- Dependable and flexible with a proactive, team-oriented approach
- Availability to work Monday – Friday, 8am – 5pm, with overtime as needed
Desired Qualifications
- Bachelor's degree in English, Communications, Marketing, or related field preferred
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