Proposal Assistant
$45,000–$55,000 year
On-siteLawrenceville, New Jersey, United States
Job Summary
Conduct daily website searches for project advertisements across New Jersey and other states. Send company-wide notification emails regarding leads, pursuits, and awards. Print, bind, and mail proposal packages for the NJ team while maintaining informational databases and tracking tools. Update staff license files, master resumes, and project sheets. Assist the NJ Proposal Team in preparing RFPs, RFQs, and business packages from start to finish for governmental agencies. Serve as the main point person for general office administrative duties, including mail, printing checks, and supply ordering. Coordinate onboarding support for new hires by preparing office spaces, coordinating with HR and IT, and organizing welcome events. Attend marketing events throughout the New Jersey region.
Required Qualifications
- Coursework, Associates or Bachelor's degree in Business Administration, Marketing, Communications, or a related field
- Proficient in Microsoft Office Suite
- Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting
- Ability to multi-task and successfully manage several projects under tight deadlines
- Excellent writing skills
- Impeccable attention to detail
- Good interpersonal, communication and conceptual thinking skills
- Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines
- Must be a team player and willing to fill in on other related duties as necessary
Desired Qualifications
- NJ Notary License is a plus (can work with new hire to acquire if necessary)
- Up to two (2) years of experience in communications or marketing - proposal experience is a plus
- Experience with Adobe Creative Suite (including InDesign) preferred but not required
- Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required
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