Property Administrator
$60,000–$65,000 year
On-siteBoston, Massachusetts, United States
Job Summary
Draft vendor and consulting contracts, track recurring service agreements, and maintain tenant contacts, emergency response info, and certificates of insurance. Monitor sustainability statistics for waste diversion and utility consumption, assist with on-site event planning, and produce building memos and notices. Support tenant move-ins and move-outs, coordinate contractor scheduling, and manage the work order system to close out tenant billbacks. Create purchase orders, code vendor invoices, and review billings against negotiated rates and budgets. This role supports a multi-storey Class A office tower in Boston, reporting to the Property Manager while partnering with accounting and leasing teams.
Required Qualifications
- 1-3 years of similar property administration/general office administration experience
- Ability to manage priorities under pressure with careful attention to detail
- Strong interpersonal and organizational skills
- Demonstrated flexibility in managing multiple priorities and collaborating with diverse stakeholders
- Proactive and solution-oriented mindset
- Proven ability to take ownership of responsibilities and independently advance priorities
- Post-secondary education with a focus in Accounting, Business or Real Estate
- Prior experience with Accounts Payable/Accounts Receivable
- Knowledge of property accounting systems including JD Edwards and Basware, and Angus Anywhere software platform
- Proficiency in adapting to new computer programs
- Experience using Office applications including Word, Excel, Adobe and Outlook
- Must be able to lift 50 lbs
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