Property Administrator, Commercial Property Management
$49,920–$52,000 year
On-siteSpringfield, Virginia, United States
Job Summary
Act as the initial point of contact for visitors, contractors, and tenants by answering calls, resolving problems, and delivering messages. Greet and direct individuals professionally while managing the electronic work ticket system to enter, close tickets, post announcements, and prepare reports. Produce service contracts, process invoices through online payment software, and maintain building files, correspondence, and tenant contact lists. Purchase office supplies, update tracking sheets for utilities and contractors, and assist management with data research for reports. Complete special projects with flexibility to cover additional properties as needs change. Maintain up-to-date tenant building guides and ensure office coverage for breaks, lunches, and absences.
Required Qualifications
- High School diploma or equivalent
- 2+ years' office experience
- Advanced Microsoft Word, Outlook, and Excel skills
- Ability to learn internal accounting and other software packages
- Tying 40+ wpm
- Top-notch organizational skills
- Excellent analytical skills, including the ability to accurately collect, interpret, and evaluate detailed data
- Composed demeanor, professional appearance, positive attitude, and customer-oriented approach
- Strong problem-solving skills coupled with the ability to work independently and multitask
- Self-starter with the ability to work independently
- Excellent interpersonal, verbal, and written communication skills
- Ability to draft correspondence from verbal guidance and notes
- Strong proofreading skills
- Flexible, versatile, and able to adapt to rapidly changing priorities
- Sound judgment and initiative to properly address and resolve issues
- Punctual and available to work 8 a.m. to 5 p.m., M-F, for on-time and consistent front desk coverage
- Required to pass a government level security clearance as required by the location's tenant(s)
Desired Qualifications
- Bachelor's degree preferred
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