Projects Administrative Assistant
$52,000–$62,400 year
On-siteHawthorne, New York, United States
Job Summary
Coordinate project documentation, contracts, purchase orders, submittals, permits, and closeout documents while supporting project managers with administrative and financial coordination. Maintain accurate project records, track progress, and monitor documentation to ensure deadlines and contract requirements are met. Schedule pre-construction meetings, inspections, and project handoffs, then assist with customer communication, invoicing, change orders, and reporting. Collaborate with vendors, subcontractors, customers, and field personnel to ensure smooth transitions from estimating through completion. Manage multiple priorities in a fast-paced environment, with occasional overtime based on project needs.
Required Qualifications
- 2+ years of administrative experience in construction, project coordination, project administration, or a related field
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office, including Excel, Outlook, and Word
- Self-motivated with the ability to work independently and collaboratively
- Strong customer service mindset and problem-solving skills
Desired Qualifications
- Bilingual (English/Spanish)
- College degree or equivalent work experience
- Experience working with projects, subcontractors, project documentation, or construction scheduling
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