Project Management Coordinator
Hybrid · Kraków, Lesser Poland, Poland
Job Summary
As a CBRE Project Management Coordinator, provide basic administrative support to the project team, including project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. Responsibilities include documenting project commitments, obtaining external quotes, coordinating change orders and related notices with consultants and vendors, scheduling meetings and communication plans with teams and clients, assisting with contract administration (tender openings, acceptances/decline letters), entering project information into project management tools, processing invoices/pay apps, assisting with the project closeout process and turnover documentation, and performing tasks per defined procedures under close supervision. This role emphasizes following established procedures to deliver clearly defined outputs with attention to detail and effective collaboration across project stakeholders.
Required Qualifications
- High School Diploma or GED with up to 2 years of job-related experience
- Ability to follow established work routines and standards in task execution
- Effective communication skills to exchange straightforward information clearly
- Working knowledge of Microsoft Office (Word, Excel, Outlook, etc.)
- Experience using Finance SAP and PMIS (Project Management Information Systems)
- Strong organizational skills with an inquisitive and detail-oriented mindset
- Basic math skills, including the ability to calculate percentages, discounts, and markups
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