Project Coordinator
HybridCary, North Carolina, United States
Job Summary
Prepare kickoff materials, project plans, and introduction letters while attending meetings and documenting discussions. Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format. Generate submittals and O&Ms for standard products using project information, then coordinate hardcopy submittals with administrative support. Update and maintain project plans including POs, transmittals, change logs, and milestone schedules. Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts. Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation. Maintain project information in Asana/Smartsheet; create and manage base project templates. Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system. Support 4-5 project managers in Cary, NC, reporting to the Projects Department Manager.
Required Qualifications
- 5+ years of experience in an Administrative Assistant or related position
- Excellent written communication skills with ability to interact across multiple internal and external disciplines
- Proficiency with email and intermediate-to-advanced typing skills
- Strong organizational skills and schedule management abilities
- Self-motivated with ability to identify and address needs independently
- Eligible to lawfully work in the U.S. immediately
Desired Qualifications
- Bachelor's Degree
- Intermediate-level proficiency: Google Docs
- Beginning-level proficiency: Google Sheets, Adobe Acrobat Pro
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.