Project Coordinator

Job Summary

Required Qualifications

• A Project Coordinator supports Account Directors and Project Managers by organizing day-to-day logistics and keeping work on track.
• They handle schedules, documentation, communication, and follow-ups across teams and vendors, making sure tasks move forward smoothly.
• The role is detail-oriented, collaborative, and focused on removing roadblocks so projects are delivered on time and within scope.
• Partner closely with Account Director and Project Managers to deliver on client needs.
• Run errands as needed for client and sales needs.
• Manage day-to-day communication with clients and Account Director, supporting overall account management
• Review RFQs, gather specifications, and request estimates in collaboration with Account Director.
• Create accurate estimates, sales orders, and purchase orders; set clear schedule expectations.
• Arrange and lead kickoff meetings with stakeholders to align on program/project details.
• Assist in problem solving production issues and implement corrective measures.
• Coordinate and supervise installations.
• Assist in managing project tracking, provide updates to clients, and resolve shipping/logistic issues as needed.
• Finalize and maintain project grids/distros, ensuring accuracy from initiation through completion.
• Initiate requests to the Creative Department for deck creation and concepting.
• Provide material samples (stock, ink, foil, etc.) to Account Director or directly to clients.
• Collaborate with internal teams and external vendors to develop prototypes.
• Participate in press checks to ensure production quality.
• Provide exceptional customer service with both internal and external clients.