Project Coordinator
HybridBrookfield, Wisconsin, United States
Job Summary
Coordinate day-to-day project activities and provide administrative support to Project Managers and HVAC/Utilities teams. Maintain project information, files, and documentation while ensuring materials are complete, accurate, and organized. Assist with project setup, closeout, and routine administration including preparing correspondence, reports, and meeting materials. Track deadlines, deliverables, and action items; proactively follow up on missing information or coordination needs. Support project billing and financial administration by coordinating documentation for Accounting. Communicate and coordinate among internal teams, clients, consultants, and contractors. Maintain consistency in project processes and assist with special projects as business needs arise.
Required Qualifications
- Associate degree in business administration, communications, construction management, project management, or a related field
- Previous experience in project coordination, project administration, or administrative support within a professional services environment
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
- Excellent attention to detail and commitment to producing accurate, high-quality work
- Strong written and verbal communication skills
- Ability to work effectively with Project Managers, technical professionals, administrative teams, and external contacts
- Strong follow-through and the ability to anticipate needs and take initiative
- Ability to work independently while also contributing as part of a collaborative team
- Sound judgment and professionalism when handling confidential or sensitive information
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Desired Qualifications
- Associate degree in business administration, communications, construction management, project management, or a related field preferred
- Previous experience in project coordination, project administration, or administrative support within a professional services environment preferred
- Experience in architecture, engineering, construction, or consulting environment is a plus
- Experience with Deltek Vantagepoint or a similar project management/ERP system is a plus
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