Project Coordinator
On-siteLondon, England, United Kingdom
Job Summary
Coordinate repair works and maintenance schedules by acting as the primary contact between hotels and contractors to ensure timely task completion. Monitor out-of-order rooms daily, liaising with mobile teams to resolve issues and restore service. Manage small to medium-sized projects from inception to completion, producing scopes, schedules, and risk assessments while overseeing procurement and invoice processing through Adaco. Facilitate communication between internal teams, suppliers, and contractors, responding to queries and preparing progress reports. Assist the Cluster Facilities Manager in managing operating budgets and tracking expenses.
Required Qualifications
- Proven experience in project coordination, facilities management, or a related field within the hospitality or property management industry
- Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously
- Excellent communication skills, both written and verbal, with the ability to interact professionally with contractors, suppliers, and hotel teams
- Experience with procurement processes, managing purchase orders, and processing invoices
- Knowledge of health and safety regulations and compliance standards in a facilities management context
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and facilities management software (e.g., Adaco)
- Strong problem-solving skills and the ability to handle complex, time-sensitive situations
- Candidates must be authorised to live and work in the UK
- The role may require occasional travel between properties
- The role may require occasional work outside of regular business hours
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