Project Coordinator
$50,000–$65,000 year
On-siteOttawa, Ontario, Canada
Job Summary
Coordinate HVAC construction projects by updating spreadsheets, organizing team events, and managing vendor invoices. Organize and maintain project documents, drawings, and drawings from manufacturers and subcontractors. Perform data entry for purchase orders, change orders, and work-in-progress forecasts within ERP systems. Prepare job setup and close-out documentation, including O&M manuals and as-builts. Support invoicing processes by distributing billing sheets and processing statutory documentation. Participate in site and operational meetings to take and distribute minutes. Assist with permitting, safety documentation, and pre-qualification packages. Update financial spreadsheets and chase costs with suppliers. This role supports the Office and Field Team to ensure efficient project delivery and client satisfaction.
Required Qualifications
- Post-secondary education
- 1+ years of Project Coordination experience within the construction, HVAC, or mechanical contracting industry
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent organizational skills with strong attention to detail
- Clear and effective communication skills, both written and verbal
- Ability to work in a fast-paced, deadline-driven environment with a strong sense of urgency
Desired Qualifications
- Bilingual
- Experience with ERP systems or project/construction management software (e.g., Fieldpoint)
- Exposure to project financial processes, including budgeting and forecasting
- Strong problem-solving skills and ability to manage multiple priorities simultaneously
- Experience supporting field teams or working in a construction environment
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